Privacy Policy

Privacy Policy

Last updated: 09 June 2025

At Buchanan Memorial Hall, we respect your privacy and are committed to protecting your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

This Privacy Policy explains how we collect, use, and store your personal data when you visit our website or contact us regarding hall bookings and community events.

1. Who We Are

Buchanan Memorial Hall is a registered Scottish Charitable Incorporated Organisation (SCIO), charity number SC047548, based in Milton of Buchanan, Glasgow, G63 0JE.

If you have any questions about this policy or how your data is handled, you can contact us at:

📧 Email: buchananmemorialhall@gmail.com
đź“Ť Address: Buchanan Memorial Hall, Milton of Buchanan, Glasgow, G63 0JE

2. What Information We Collect

We may collect and process the following personal data:

  • Your name and contact details (e.g. email address, phone number)
  • Booking information (e.g. event date, type of event)
  • Any correspondence you send us via email or contact forms
  • Feedback or testimonials you provide (with your consent)

We do not collect any sensitive personal data or payment details through the website.

3. How We Use Your Information

We use your personal data to:

  • Respond to booking enquiries and manage hall reservations
  • Communicate updates about your booking or the hall facilities
  • Send occasional updates about community events (only with your consent)
  • Keep internal records for audit and safeguarding purposes

We will never sell your personal data or share it with third parties for marketing purposes.

4. Lawful Basis for Processing

We process your personal data based on one or more of the following lawful grounds:

  • Consent: Where you have explicitly opted in (e.g. to receive emails)
  • Contract: To fulfil a booking or respond to an enquiry
  • Legitimate interests: For the day-to-day operation and improvement of our services

5. How We Store and Protect Your Data

Your data is stored securely, and access is restricted to members of the Hall Committee who need it to fulfil their roles. We take appropriate technical and organisational measures to prevent unauthorised access, misuse, or loss of your data.

We only retain personal data for as long as necessary—typically for up to 12 months after your booking—unless legally required to keep it longer.

6. Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Ask us to delete your personal data (where appropriate)
  • Withdraw your consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, please contact us at buchananmemorialhall@gmail.com.

7. Cookies

Our website may use minimal cookies to enhance your browsing experience. You will be informed if any cookies are used and given the opportunity to accept or decline them.

8. Links to Other Websites

Our website may contain links to other local organisations or services. Once you leave our site, we are not responsible for the privacy practices or content of external sites.

9. Changes to This Policy

We may update this privacy policy from time to time. The latest version will always be available on this page with the effective date clearly shown.

Thank you for visiting Buchanan Memorial Hall online. We’re committed to keeping your information safe and your trust secure.